Corporate events like seminars and conventions can be pretty hectic, especially when your business is presenting or hosting a booth as a vendor. However, these events don’t need to be that stressful. While some things can’t be controlled, there are several ways to reduce the stress behind attending your next corporate event.
1. Don’t drive – hire a car service
Driving is the number one source of stress for most people, and when you live in a city known for traffic jams, construction, and other delays, that stress can be overwhelming. When you’re trying to get to a corporate event on time, that stress will only be magnified.
The best way to avoid the stress of driving to your corporate event is to hire a car service. For instance, Drvn offers a private car service in Los Angeles that makes it easy to get your entire group to your destination stress-free. All you need to do is gather everyone together before your car arrives and leave the driving to the pros.
If you’re wondering why you should hire a car service over hailing a taxi, consider that it’s getting harder (and more expensive) to catch a cab these days. You’ll pay more for a private car, but it will be far more reliable than a taxi, and will show up on time.
2. Make sure everyone has a role
If you’re taking employees or colleagues to a corporate event, giving everyone a specific role will help to reduce the stress that comes from confusion and overwhelm. Granted, big events can be stressful even when people have a set role, but you’ll eliminate the stress that comes from a lack of direction.
Even if you’re just bringing people with you to be observers, give them some kind of purpose. Ask them to take notes or socialize and network with other businesses while they’re at the event. Giving people some kind of purpose, even when small, will keep them focused and less likely to become overwhelmed.
3. Stay at a nearby hotel the night before
One of the best ways to reduce stress is to stay at a nearby hotel the night before your corporate event. Avoid trying to drive from your house or anywhere far away. There will be more traffic because of the event, and you’ll just get stressed out before you even get to the event.
If your event happens to be hosted inside a hotel, consider getting a room in that hotel. This is the ideal scenario for convenience. Imagine being able to get up in the morning and walk out of your hotel room door and straight into your corporate event. You could sleep in a little more and you could also run back to your room to rest if you needed a break. In reality, all-day events do get rather exhausting.
If your event isn’t being held inside a hotel, that’s okay. The idea is to get a room as close to your event as possible, so any nearby hotel will work.
4. Hire an event manager
If you’re the one hosting a corporate event, hire an event manager to create the atmosphere, manage the food, and everything else you need. There’s so much involved in hosting a corporate event and stress is inevitable. It’s better to pay someone else to manage it all for you.
Here’s what your event manager can handle for you:
- Ticket sales and collection at the door
- Securing the venue
- Securing entertainment
- Hiring a photographer to record the event for social media
An event manager can handle just about anything you’ll need for your corporate event, and that means you won’t get stressed out over any of it.
5. Avoid big expectations
Obviously, if you’re attending a corporate event, you’re going there for a reason. You’re going to have expectations, and that’s normal. However, try to avoid big expectations that have the potential to cause stress.
For example, if you’re attending an event to network with a specific vendor, don’t create the expectation that you’ll have a successful meeting. It might not happen. Go with the intention of having an authentic conversation with that vendor, but don’t place your happiness on creating the perfect connection.
Make your next corporate event stress-free
Events should be fun and exciting, so do what you can to leave the stress behind. Outsource anything that feels like it might stress you out, and plan ahead to make your arrival a smooth experience.