You need to practice online security as much as you can, and that includes your emails. Email is the most popular channel of communication for businesses, which means that you need to protect this from hackers. But, how can you do this?
- Encrypt Your Emails
If you want to protect your users and company data, encrypting your emails is a must. It doesn’t matter how big or small your business is, it needs to be done and you can use an encryption service that will secure your emails without making it difficult to send or receive them.
The main point of encryption is to ensure that the emails are only ever received by the person that is supposed to receive it. This usually works by being asked to log in to view any encrypted email, giving you more control and being able to revoke access to the wrong person.
- Phishing and Spam
Phishing is the biggest threat to a business, and usually comes in the form of an email. They try to target users with fraud, attempts at impersonation, or social engineering in order to get someone to click on a malicious link. Once you click on this, they then have successfully placed malware or some kind of software into your computer, giving them access.
To protect yourself against this, you should implement a secure email gateway. Also, try to use a URL threat defense technology of some kind to scan through your emails and look for malicious links or attachments. If found, they can be stopped from being delivered.
- Don’t Bother with Attachments
PDF and word documents are two of the most common attachments that you will find being used for spam emails, fraudulent emails and so on. As such, we recommend that you do all things like this on something like Google Drive, and then a link can be shared in the email rather than a large attachment.
If you see a large attachment in an email, especially from an unknown sender, do not open it. You never know what it is going to be.
- Password Management
Theft of things like credentials is a huge problem for businesses. Phishing attacks often go for the password and this is because the account can hold data about the company, the customer and financial information. All of this is very interesting to someone conducting a phishing attack, and they can be used for blackmail, or simply releasing information to ruin your reputation.
Largely, these emails will ask you to reset your password or log in on a fraudulent site so that they can scrape the information. You can implement business password management solutions that allow employees to implement secure passwords. Admins will also be able to see who is using weak passwords, while ensuring there is a different password for each account.
Malware is often attached to emails that have a link in them asking you to follow it. If it doesn’t take you to a payment page or something like this, but takes you to a random page and asks you to click again, it could be the hacker trying to get malware onto your computer. In fact, sometimes it is attached to the email attachment itself and this is a huge problem for businesses.
If you are unsure where your company stands in security procedures and training, consider looking into IT services in Fort Lauderdale for clarification.