Collaboration has become a crucial business requirement to support new methods of working. Organizations no longer require their staff to be bound to their desks. Also, employees are hardly in the same place at the same time. Following this, workers are less likely to collaborate in person, hence the need for new collaboration solutions.
However, today’s business speed requires real-time collaboration solutions to ensure that each team member is accountable and productive. Thus, there are multiple tools to facilitate collaboration, such as task management tools, team chat, and file-sharing programs. Also, real-time collaboration software comes with a handful of benefits.
What Is Real-Time Collaboration?
Imagine two managers working on the same project from different locations. Thus, two executives are presenting their views from different corporate campuses. With this, there are hundreds of team members participating in the online meeting from different locations all over the world.
That’s real-time collaboration, individuals working together at the same time from different locations. Online collaboration tools available are as diverse as the types of collaboration they enable. For instance, we have desktop sharing. Using this feature allows you to share your device screen with colleagues enabling them to see the same thing. Thus, they will be able to collaborate simultaneously in the same project.
Document sharing is another collaboration method that allows different people to access the same presentation or spreadsheet. Thus, they may be able to edit, add, or comment on it in real-time.
How Does Real-Time Collaboration Work?
A file is made available to different individuals from different locations to ensure an effective real-time collaboration procedure. This includes storing the file in the cloud and providing a link to access the file. Individuals collaborating must have uninterrupted internet access, similar collaboration software, or combined apps that interact smoothly.
Also, read more to learn about the benefits of real-time collaboration software.
- Up-To-Date Information
Imagine receiving a document to work on and you use a few days to edit it. Then you realized the person who handed the document to you some few days back, made some changes to the document. Thus, this means you have to start editing it all over again.
To combat this situation, real-time collaboration software makes sure you get up-to-date information. Software such as an online whiteboard allows workers to collaborate on a given project in real-time regardless of their location. After they’re done with the content, it’s saved ready for the next step for either the same group or the one responsible for the project’s next step.
- On-The-Spot Feedback
If your company or organization delivers services or creates products, gathering responses from employees and clients is important to deliver competitive products or services. Roughly, 14% of an administrator’s time is spent managing emails. In most cases, when gathering a response about a service or product, the participating parties are emailed as they wait for the response.
This procedure delays projects progress. Fortunately, real-time collaboration software offers a platform for each participant to share information and give instant feedback regardless of their location. Thus, allowing the project to progress and be able to meet deadlines.
- Saves Time
Real-time collaboration software saves you time in various ways. For instance, you can save time due to real-time visual communication. This eradicates the procedure of going back and forth to meet clients since most things happen online. You can also save time on email communications since you only share the diagram and work on it in real-time.
- Increased Productivity
Productivity is a result of instant feedback. Other than collecting instant feedback, real-time collaboration software enables people to work as a team on a given project. Unlike when teammates were required to gather in a room for a meeting then get back to their working station, real-time collaboration solutions enable workers to multi-task during the meetings.
Since collaborative software enables real-time collaboration, there is no need for lag time waiting for updates. Thus, workers could proceed with the next project. This, in turn, could produce more outputs for the business.
- User Adoption
Most people working remotely lack human connectedness, making them feel isolated and out of touch. However, real-time collaboration solutions bridge the gap between remote and standard office work by making them feel like they’re in the same space with their co-workers. Through collaborative software, remote employees can successfully communicate and share views. However, the employees can only utilize them if they’re effective. If the software is complicated or clunky, user adoption won’t be possible.
- Knowledge Sharing
Normally, a worker has a role and is required to produce outstanding results individually. This has been the case for the longest time and still is. On the other hand, each worker can learn something from the other through collaborative efforts. Hence, it broadens the knowledge and skills of the workers.
When colleagues learn from each other, the organization reaps the benefits. If a group member leaves suddenly, another member can easily fill the gap. This is because they’ve been collaborating in real-time and are equipped with the appropriate skills and information to do the job.
- It’s Fun
Working together as a team in real-time is fun compared to where different workers work at different times. Real-time collaboration software ensures that each team member is on the same page regarding the project. Once you get used to real-time collaboration, you’ll have fun getting the job done collaborating with others.
Some businesses may still maintain their traditional working method where everything is done physically. Although, such companies won’t get the work done efficiently and effectively compared to organizations investing in real-time technology. For instance, organizations with team members around the world may need to come up with ways of ensuring each team member participates in the project. They must do so at the same time and are up-to-date.
With that said, if you want your organization to succeed, you might want to consider investing in real-time collaboration software. Keep in mind, real-time collaboration software is getting better day in and day out.