Every so often, the way businesses organize their workspaces goes through a revolution. In the first half of the 20th century, it was the introduction of the typewriter. Then in the 1980s and 1990s, it was personal computers, followed closely by the internet.
In the 2020s, it’s the cloud. This remarkable technology has the ability to fundamentally reshape the way we think about and organize our workspaces for the better.
What is the Cloud?
The cloud is a form of distributed computing technology where endpoints (generally office workers’ computers) access software running on third-party servers. Unlike traditional server-based IT models, though, the cloud doesn’t have a central hub. Instead, any server, anywhere in the world, can provide users with services.
Services using cloud computing abound. Well-known examples include Netflix, Dropbox, Microsoft OneDrive, Gmail, and Yahoo Mail. Users can access these servers from any device via the internet using their regular login credentials.
Why Will it Help Your Business
The cloud is based around the software-as-a-service concept. Instead of installing individual programs natively on PCs, the user’s computer acts as an access point for services stored and distributed remotely. As such, the cloud offers businesses multiple benefits.
For instance, cloud computing can help companies save on costs. Instead of running their own servers, they can get third-parties to do it for them, paying only for what they use.
They can also get better security. Cloud service providers automatically update their programs and fix bugs in the background, ensuring that their clients have the most secure systems.
The cloud also offers flexibility. In contrast to legacy IT networks, it is easy to add new accounts and scale with your business. There is no need to rip out and replace your existing setup every few years and start from scratch.
The cloud benefits companies that need mobile workers too. As discussed, cloud-based services are available on any device. This means that field employees can access software and services via their smartphones and tablets, making it easy to remain connected to HQ.
The cloud facilitates new levels of collaboration. Team members can work jointly on projects anywhere in the world, each seeing the edits and alternations of the other in real time.
Quality control is another factor. Cloud-based systems allow businesses to improve reporting, store all their files in a single format, and root out human error. Information is no longer siloed, but available to all.
Lastly, the cloud is a great tool for easy backup recovery. Even if your primary server goes down, cloud systems regularly back up data across multiple data centers in different countries, ensuring that there is always a copy of your information somewhere in the world.
How Do I Implement a Cloud-Based Workspace?
Implementing a cloud-based workspace is actually far easier than many businesses recognize. You don’t need to do it all yourself. Instead, you simply hire an IT company to do it for you. They can migrate your documents, company data and anything else you need to transition to the cloud.